Collection Notice - Committee Members

If you are a Committee Member, Standards Australia Limited (ABN 85 087 326 690) ("Standards Australia") will collect, use and disclose your Personal Information in accordance with Standards Australia’s Privacy Policy ("Privacy Policy") located on the homepage of www.standards.org.au and in accordance with this Collection Notice.  This Collection Notice provides you with an overview of the collection, use and disclosure of your Personal Information, however, please review Standards Australia's Privacy Policy for further details.

The types of information we may collect include:

• Contact information (such as your name, address,email address, fax and telephone number)
• Your profile information, if you choose to provide this (such as your age, gender, country of birth)
• Information about your role, employer or the nominating organisation that nominated you
• Information you provide to Standards Australia and the committee as a declaration of interest
• Login information
• Recordings and transcriptions of committee meetings
• Your newsletter preferences
• Your committee affiliations
• Comments you submit
• Any feedback that you provide to us in general and about our standards development activities, and
• Device identifiers, cookies and user data.

Information may be collected in various ways, as set out in further detail under our Privacy Policy.  

Where necessary, we may supplement and combine the information we receive from you with information from third party sources, such as your employer or nominating organisation.

To improve our processes, products and services, we may also combine your Personal Information with other information about you, such as from the interactions you have with Standards Australia’s website and applications or as a customer of Standards Australia’s Store.

We will only collect, use and disclose your sensitive information for the primary purpose for which it was collected, or for directly related purposes which would reasonably be expected by you, or for purposes to which you have consented and in other circumstances required or authorised by law.

If you do not provide Standards Australia with the Personal Information Standards Australia has requested, in some cases Standards Australia may not be able to process your request to become a committee member or you may not be able to participate in the relevant standardisation activities.

How might Standards Australia use and disclose your Personal Information?

Standards Australia may use and disclose your Personal Information for purposes described in the Privacy Policy and this Collection Notice for related purposes (or, in the case of sensitive information, directly related purposes) which would reasonably be expected by you, or for the purposes to which you have consented.  The purposes of use and disclosure of your Personal Information as a committee member include to:

• Facilitate your participation in standards development as a committee member, such as:
• • your name, email address, phone number, mailing address, employer and nominating organisation may be published on the Standards Australia committee website and may be disclosed to other committee members for the purpose of communicating committee-related matters;
  • your name, email address, phone number, mailing address, employer and nominating organisation may be disclosed to your nominating organisation and employer for confirmation of representation at any time;
  • your name and email address may be used to watermark documents provided to you during standardisation activities;
  • relevant interests declared by you during standardisation activities (including the name of your nominating organisation and employer, associations and appointments held by you, and any other interests declared by you) may be disclosed to other committee members;
  • the identity and name of your employer and nominating organisation may be disclosed to the general public as being associated with the development of particular documents;
  • if you accept or hold the position of chairperson or convenor, Standards Australia may also disclose your name and affiliation to the general public to assist Standards Australia to promote and explain committee activities;
  • authenticate you to enable access to Standards Australia’s systems;

• Enable our standards development work in general (including evaluating stakeholder proposals, contacting nominating organisations, sending delegates overseas and publishing information about some or all committee work to enhance transparency and public confidence in our processes);
• Facilitate your participation in committee activities, forums, social events and educational events;• Consider and manage Support for Industry Services Organisation (SISO) funding applications for delegates to international and interstate committee meetings;
• Respond to your queries or feedback;
• Analyse and improve all aspects of our business including, but not limited to, our products and services, our standards development processes, our business systems, processes, outcomes, communication, website and Store, marketing, engagement, advertising and performance; and
• Provide you with any news, updates, offers, communications, surveys,details about products and services, publications and let you know about developments in our procedures, products, services, activities and programs (unless you optout of receiving this kind of communication).

Standards Australia may also use and disclose your Personal Information for purposes authorised by the Privacy Act or otherwise required or authorised by law.

Personal Information (including sensitive information) may be included in documents shared within the committee or the responsible parent committee (including Committee-in-Confidence documents). Information in these documents may include:

• Opinions expressed in committee meetings and recorded in the meeting minutes; and
• Comments submitted as part of the standards development process where committee members can be identified.

Standards Australia may disclose your Personal Information to other third parties, such as our members, professional advisors, external service providers (including those set out in our Privacy Policy), other standards development organisations, your employer or nominating organisation, government, statutory or regulatory bodies and other committee members. Please refer to our Privacy Policy for further information about the disclosure of Personal Information to third parties, including external service providers.

We may disclose information to the public concerning the operation of our technical committees, including information about the members of those committees, where we consider that it is appropriate to do so having regard to our public interest objectives and subject to the committee’s consent.

From time to time, committee meetings may be recorded and/or transcribed by us or a third-party providing recording/transcription services to us. These recordings and transcriptions may contain Personal Information which may be disclosed to our third-party service provider and stored and processed by us or by our third-party service provider for the purpose of transcription.

We will inform you at the beginning of the meeting if that meeting is going to be recorded. We do not sell or licence your Personal Information to third parties.

Sending information overseas

Personal Information is sent overseas in certain circumstances, including to:

• Standards New Zealand for the purpose of developing joint Australian/New Zealand Standards;
• Committee members who reside in New Zealand, who will be provided with the contact details of other members of their committee and comments received from members of public during public comment, to enable their participation in standards development;
• ISO, IEC and CEN, if you are involved in international standardisation activities (including as a delegate to any ISO, IEC or CEN committee) for the purposes of development of standards and related activities; and
• External service providers.

Standards Australia complies with Australian Privacy Principles (APP) when sending Personal Information overseas.

Our service providers are located around the world; the countries in which recipients are likely to be located include New Zealand, the EU (including Switzerland, Belgium and Germany), the United States, the Philippines and such other countries as may be referred to in Standards Australia’s Privacy Policy as amended from time-to-time.  Please ensure you review Standards Australia’s Privacy Policy for the most up-to-date list of locations of offshore recipients of personal information.

Analytics and Advertising

Standards Australia uses cookies and device identifiers to identify visitors to the website and Store, to improve and personalise our services, products and applications, to gather statistical and demographic information, store user preferences, activity, and session information, to improve security, enhance website and application functionality and show Standards Australia’s ads across the internet and devices. For more details about Standards Australia's use of cookies and device identifiers, including our third-party service providers and how you might opt out of the use of cookies and advertising, please review Standards Australia’s Privacy Policy.

Correction and Complaints

Further information about how we collect and handle your Personal Information and details about how you can access or correct your Personal Information held by Standards Australia, and the complaint procedure if you think your information has been mishandled by Standards Australia, is set out in our Privacy Policy available at Standards Australia’s Privacy Policy.

If you have any questions about our Privacy Policy or this collection notice, please contact us using the details set out in Standards Australia's Privacy Policy.

Definitions

Defined terms are defined as per the Committee Member Agreement and Standards Australia’s Privacy Policy.